Assistant to General Manager

Компания "ManpowerGroup"

Our Client is a well-known FMCG company, a market leader

Main responsibilities:

Assistant to General Manager (60%):

• Visa support and support in obtaining work permit (foreign employees and family members), tax declarations and other support with all documents. Visa support and abroad business trips for all employees.
• Deadline control (meetings, project and documents, incl. passport and migration control).
• Administrative coordination and paperwork support (checking documents before submitting them for GM’s signature).
• Own paperwork management and business communication within responsibilities.
• Cooperation with the notary (obtaining legalized copies of documents upon request).
• Eхpence reports for GM on all occasions (business trips\representation costs\fines etc.).
• Support in managing calendar of GM and itineraries during business trips.
• Organizing business trips (hotels, tickets, meetings, visa support, restaurants if needed) for GM (incl. abroad) and abroad business trips for MT and all employees.
• Organizing meetings\conferences\talks (incl. lunches, breaks, taxi, hotel and daily passes to Business Center for foreign delegations and GM’s business gests) and taking minutes at meetings (if needed).
• Translation eng\deu\rus (oral and written, incl. contracts and internal regulations).
• Conducting or preparing any research for GM.
• Preparing presentations.
• Preparing communications on behalf of GM.
• Answering phone calls, making copies.
• Various ad hoc requests from GM.

HR Department – Internal Communication (40%):

• Organization and coordination all corporate events (Business conferences, Townhalls and other meetings with employees) with HRM/HRD.
• Special projects (in cooperation with HR).
• Administrative support of the office in case of the absence of the Secretary.
• Coordination of corporate emails.

Requirements:

• Fluent English language (written and oral). German is additional advantage for the candidate.
• Sufficient software proficiency (Word, PowerPoint, Excel and other special software incl. AI).
• High degree of responsibility and multitasking.
• Good communication skills.
• Minimum 1 year of administrative experience at PA or other assistance positions.​​​​​​​Company offers:
• Salary + Annual bonus.
• Meal compensation.
• Annual bonus.
• Medical insurance. Life and disability insurance.
• Mobile compensation.
• Learning and development opportunities. Opportunity to develop in HR.
• Hybrid work schedule (3/2).