Специалист отдела по работе с персоналом

- Searching for required candidates of non-management roles (CV screening, telephone interviews, arranging appointments and meetings for HR team and line managers)
- Handling follow-up calls to candidates
- Coordination of HR team activities
- Ensuring smooth invoicing process (PO creation, following up with vendors/managers, interaction with the partners and external providers)
- Escalating over budget or non budgeted expenses to principal manager
- Assistance in organizing meetings, preparing agendas, minutes, follow-ups.
- Administrative support to HR department (managing the logistics, reserving hotels, tickets, visas support, event organisation, expense reports, providing support to newcomers as per company’s policies, preparing and agreement of the needed documentation through the data bases, e.g. travel requests, contracts approval etc.)
- Receiving and transfer information from and to the department, ensuring due confidentiality of sensitive information
- Tracking budget of the department
- Interacting with service organizations and suppliers for office needs
- Participation in HR team projects and events

- Providing document processing and meeting management assistance to Area HR Director
- Handling the schedule
- Organizing business trips and travels (booking tickets, hotels) for Director and his family
- Dealing with expenses, accounts and budgets, preparation of the needed expense reports, e.g. business trips expense reports, entertainment reports.
- Screening telephone calls, enquiries and requests, and handling them when appropriate
- Organizing and support Director’s correspondence and records, follows up on pending matters
- Communication with company departments
- Translation of documents from / into English; provision of oral translation assistance, when needed
- Assistance of Director’s family

- Oral and written consultations about conducting business, registration of companies, readymade business, trademarks, bar-codes, virtual office, bank accounts opening
- Client’s support
- Whole range of client service work – attracting new clients, negotiating, maintaining relationship, document workflow.
- Interaction with foreign partners, state institutions (Trade register, tax department)
- In case of incomplete or partial fulfillment of obligations under the contracts with agents issues settlement
- Searching for probable agents, conducting negotiations about future collaboration with
- Coordination of representative office work abroad(checking and coordination of China office work)
- Conducting phone employment interviews including talking to foreign applicants
- Office support

- Business correspondence
- Checking bills and payments
- Providing administrative support to the office, purchasing necessary goods for office needs, interacting with external providers

- Written and oral translation of documentation in English
- Providing full secretarial and administrative support to managers and directors
- Working with office equipment