Regulatory Affairs & Trade Compliance Specialist

Описание


Julia Arlamenkova
Experienced, highly knowledgeable and analytical Customs Specialist with expert understanding of Eurasian Customs Union customs laws, Technical
Regulations, Commodity codes and Trade Compliance. Possesses Certification as a Customs Specialist issued by Federal Customs Service and more
than seven years of Customs Specialist experience.
Looking for career opportunities as Customs Compliance/Trade Compliance Specialist.
Desired position and salary
Customs Compliance/ Trade Compliance Manager, 180000 rubles (gross), negotiable
Employment: full-time
Work schedule: full-time working day, remote work, flextime, shift working
Relocation: ready for relocation, occasional business trips
Experience
October 2020 - present


Trassir Int. (video surveillance solutions company providing hardware + software, branch of DSSL, LLC)
International Logistics Manager
Being responsible for all logistics activities providing sales of hardware and software on the international market by the following services:
Export (mainly) and import from Russia to CIS, Europe, China and vice versa.
Analyzing tariff barriers (duties, fees, VAT, tariff preferences, etc.) for importing goods to different regions – South East Asia, MENA,
America, Africa, finding possible compliant solutions.
Analyzing non-tariff regulations (certificates of conformity & declarations (technical regulation), certificates of origin, supplementary
documents) for importing goods globally – South East Asia, MENA, America, Africa, evaluating possible expenses, efforts and necessity.
Ensuring timely and compliant CE declaring for the equipment for importing and selling on European market (Electromagnetic Compatibility, Low
Voltage, RoHS, Radio Equipment Directive) and CE label creation process/instructions.
Obtaining identification reports/export licenses at Federal Service for Technology and Export Control (FSTEC of Russia).
Placing orders with manufacturers/suppliers, controlling the status of orders, database update.
International transportation organization (air, truck, sea, multimodal), shipments tracking.
Preparation of import/export documentation for Customs broker, providing additional information in case of necessity (customs declaration,
invoice, packing list, certificate of origin, technical documents, etc.).
Managing Customs formalities by instructing Customs agents and solving customs clearance related issues.
* International sales (from Russia and China to the rest of the world) is relatively new business for the Company, started only in the end of
2019. The whole process is not smooth yet so my main functions here are to analyze the possibilities, reduce risks and establish compliant
logistics processes and procedures. I joined the company only ~2 months ago as a subject matter expert who is also ready to investigate new areas
and be actively involved in cross functional interaction with Sales, Technical, Marketing departments but still I am open to new career
opportunities outside.

November 2017 Honeywell Inc.
- Sept. 2020 Senior Logistics Analyst (Honeywell Process Solutions BU: Project & Automation Solutions + Lifecycle Solutions & Services).
Supporting all logistics processes and executing of pre-entry, entry customs clearance and issue resolutions of import, export,
special programs customs transactions which are executed in compliance with all applicable international and regional laws and
regulations (in Russia, Belorussia, Kazakhstan) by performing the following functions:
Performance of pre-entry customs clearance and issue resolutions operation in a timely and qualitative manner including tarriff
classification and technical regulations requirements.
Negotiating and drafting contracts with manufacturers/suppliers in terms of delivery, package of shipping and non-tarriff
documents).
Placing orders with manufacturers/suppliers, controlling the status of orders execution, orders database update.
International transportation organization (air, truck, rail, multimodal), shipments tracking.
Compilation or requesting import/export documentation with subsequent transfer to the Customs broker, providing additional
information necessary for customs clearance by request (customs declaration, invoice, packing list, certificate of origin,
technical documents, etc.).
Managing Customs formalities by instructing Customs agents (regarding interrelations, insurance, valuation terms per each
contract) and solving customs clearance related issues.
Verification of the documentation issued by the customs authorities after customs clearance (e.g. the correctness of duties
assessment, tariff codes, customs value method), transfer to the departments, safekeeping of documents electronic archive.
Ensuring timely and compliant EAC declaring for the equipment (EAC Techregulations – 020/2011, 004/2011, 037/2016, 025/2012,
012/2011) and EAC label creation process/instructions.
Obtaining notifications at Russian Federal Security Service (FSB) and identification reports/export licenses at Federal Service
for Technology and Export Control (FSTEC of Russia).
Obtaining Authorization letters from Intellectual Property rights Holders, certificates /declarations of conformity, Powers of
Attorney from 3rd. Parties Manufacturers necessary for customs clearance (e.g. Dell, Cisco, Siemens, NEC, Advantech, Aten, Moxa
etc.), valid certificates/authorization letters database update.
Interaction with all business partners at highest professional standards, cross-functional and collaborative work in compliant
and efficient manner with internal and external customers (Finance, Operations, Legal, Sales, Engineering, Service, Forwarders,
Customs Agents, Warehouses and Customs Authorities).
Monitoring the Customs regulations and informing the departments and management about any changes that may cause additional
risks and expenses, advising on customs aspects and risks;
Determine tariff classification, country of origin and maintain the regulatory requirement in the database.
Supporting external and internal audit of customs documentation, acting as the customs focal point in HPS BU.

Accomplishments:
Advance payments refund/refund of excessively paid customs duties (after decline in goods release) for the period of 2016-2017;
simplification of defective goods export which reduced operational costs (no need to fill in export declaration, 150$ save per
each case);
establishment of good relations and effective cooperation with 3rd parties (manufacturers of the equipment, e.g. Cisco, Siemens,
HP, etc.) for obtaining authorization for trade mark use, EAC certificates/declarations;
valuable help to Honeywell GmbH in projects related to selling goods in CIS countries (Belorussia, Kazakhstan, etc.) such as:
providing documents of non-tariff regulation, goods description, assigning commodity codes;
introduction and enforcement statistic customs declaration of HPS business unit (when the goods are sold to the member of
Eurasian Economic Union).
Feb 2017 — Kaercher, LLC
Nov 2017 Logistics Specialist
Main responsibilities:
1. Everyday interaction with the Company head office via phone & e-mail (Germany) to resolve current issues related to goods
customs clearance (70%), placing orders (10%), claim issues solving (10%) and etc. (10%).
2. Interaction with other foreign suppliers (Italy, Spain, United Kingdom, Sweden) on the issue of placing orders, shipping,
delivery documents, payment, agreements and annexes renewal, etc.)
3. Interaction with transport companies on a daily basis, obtaining information about the location of the cargo, shipping
documents provision, informing interested parties.
4. Control over the fulfillment of the terms of the contract, standards and requirements from the Head Office, other foreign
contractors (Italy, Spain, United Kingdom, Sweden) and logistics operators (e.g., checking the claims for trucks demurrages and
so on).
5. Operational work in SAP (MM) – sending the quotation request, orders creation, acknowledgment confirmation, goods receipt,
material master data support, and vendor master data support, etc.
6. Full provision of the customs clearance of imported and exported goods (import - 85%, export - 10%, temporary import /
re-export - 5%) (work with brokers, customs authorities, transport companies) – from 5 tucks per day in a low season up to 10
trucks at RU customs in a high season (including import through the Central Board of Customs and Excise – mechanical vehicles,
towed vehicles).
7. Placement, tracking the status of placed orders, interaction with the supplier (e.g. on the issue of marking the goods, goods
description in the invoice), timely detection of delays in shipment or difficulties in delivery, informing stakeholders.
8. Receipt and verification of the correctness, completeness of filling and completeness of shipping and accompanying documents,
preparation of explanatory letters for the Federal Customs Service in case of incorrect information.
9. Preparation of explanatory documents, letters in case of questions from the Federal Customs Service in the process of customs
clearance.
10. Verification of the documentation issued by the customs authorities after customs clearance (e.g. (the correctness of duties
assessment), transfer to the appropriate addressee.
11. Planning of import shipments: informing the central warehouse about the plans for entering the trucks (for the next week),
analysis of possible transport and warehouse risks.
12. Control of timely unloading of vehicles in warehouses.
13. Planning, provision and control of advance customs payments (customs card, advance payments in case of work with the Central
Excise Customs).
14. Checking accounts from brokerage companies and temporary storage areas, reconciliation of accounts, claims issuing and
settling.

Accomplishments:
Carrying out reconciliation of accounts with the Federal Customs Service, the Central Excise Customs with the subsequent
preparation of documents for the return of excess amounts paid/ recovered / erroneously paid (recycling collection) duties and
fees.
Independent collection and preparation of documents for confirming the declared customs value after the goods conditional
release (50 cases for 2 months – professional equipment, household appliances, chemical and promotional products, etc.).
Obtaining Powers of attorney for the use of the trademark and the existing declarations of compliance and certificates of
compliance from the right holders (Customs Intellectual Property Registry) (in case of the presence of this trademark on the
supplied equipment, the goods).
Errors correction and systematization of foreign trade activities in different fields of the company activity (renewal of the
expired passports of transactions, supplementary agreements signing, initiating of electronic digital signature obtaining for
work on edata.customs.ru, etc.).

February 2016 Rainbow Security
— July 2016 Procurement and logistics specialist
Work with Hardware & Software suppliers (USA, Europe, China, Asia):

Main responsibilities:
1. Maintenance and development of partnership with vendors of network and telecommunication equipment.
2. Organization of process of internal and external coordination when signing the main documents on partnership and cooperation
with vendors.
3. The conclusion of partner/product supply/license agreements, addenda and supplements.
4. Maintaining and updating of data/knowledge base and standard reference information on vendors.
5. Preparation of reports on purchase of the network equipment.
6. Tracking and informing on promotional events of vendors.
7. Obtaining the equipment for testing/warranty replacement (RMA).
8. Interaction with foreign partners concerning settlement.
9. Forming and order placement, correspondence and negotiations with foreign suppliers and vendors.
10. Interaction with customs authorities, work with brokers (preparation of a suite of documents for customs clearance -
invoice/packing list translation, preparation of specifications, offsite procurement requests, authorization documentation,
discussion of the nomenclatures of goods subject to foreign trade codes).
11. Work with the foreign trade documentation (the contract, addenda) and internal documentation (including supply agreements
preparation and valid contracts verification).
12. Drawing and submitting documents to the bank (currency exchange control): (opening/closing and renewal of passports of
transactions, provision of supporting documents, opening/closing of currency accounts).
13. Planning of payments (advance customs payments, settlements with suppliers and contractors).
14. Planning and coordinating transport, interaction with a warehouse.
Interaction with sales managers: informing on the prices and delivery dates, refining of a technical characteristic of goods.
15. Certification of products (certificates of conformity, declarations of compliance).
16. Documents preparation for obtaining notifications at Federal Security Service of Russia.

Accomplishments:
1. Holding reconciliation of accounts with customs authorities (Sheremetevo, Domodedovo, Vnukovo) and advance payments refund
for 2014-2015.
2. Excessively paid customs duties and taxes repayment resulting from goods release refusal.
3. Preparation and submitting papers to the customs authorities to confirm the declared customs value (positive decisions).
4. Systematization and settling warranty claims (network equipment, 30 cases) with suppliers and sending the equipment back to
the vendor at its expenses and without goods declaration clearance.
5. Errors correction and systematization of foreign trade activities in different fields of the company activity (renewal of the
expired passports of transactions, opening of currency accounts).
August 2014 — RMS AUTO
Jan. 2016 Procurement and Logistic Manager (Foreign Trade Relations)
Work with auto spare parts suppliers from different parts of the world (Europe, Middle East, Korea).

Main responsibilities:

1. Purchases organization: search of potential suppliers, negotiating with suppliers, coordination of working conditions,
preparation of documents to start cooperation (Contracts, annexes).
2. Planning and analytical work (drawing up the monthly plan of purchases, analysis of purchases statistical data, analysis of
existence need for materials now and for future periods, providing reports following the results of work).
3. Work with claims reports: coordination of terms of goods return, receiving the credit of notes, conducting mutual settlements
with suppliers.
4. Ensuring purchases: formation and sending orders to suppliers, obtaining necessary documents, check on changes in the range,
increase reduction of prices, time of delivery of production to the warehouse; final coordination with the supplier of
conditions on the prices, date of shipment and to a way of delivery of production to the warehouse;
5. Maintenance of actual information on suppliers in information system (1C Enterprise 8.2).
6. Interaction with customs authorities, work with brokers (preparation of a suite of documents for customs clearance -
invoice/packing list translation, preparation of specifications, offsite procurement requests, authorization documentation,
discussion of the nomenclatures of goods subject to foreign trade codes).
7. Work with the foreign trade documentation (the contract, addenda) and internal documentation (including supply agreements
preparation and valid contracts verification).
8. Drawing and submitting documents to the bank (currency exchange control): (opening/closing and renewal of passports of
transactions, provision of supporting documents, opening/closing of currency accounts).
9. Documentation translation from English into Russian and vice versa (Agreements, Supplementary Agreements, Packing lists,
Instructions and etc.)
10. Training of new staff according to the training plan.
11. Participation in exhibitions: preparation of necessary information, interaction with foreign partners concerning the
meeting, the help with paperwork, interaction with potential suppliers and clients at an exhibition.

Accomplishments:
1. Systematization and settling warranty claims (about 50 cases) for previous years.
2. Payment terms improvement (shift from prepaid system to post payment, 20%-80%).
3. Checking, updating and systematization of current contracts (about 20 partners).
4. Successful search and the beginning of cooperation with suppliers of spare parts for cargo vehicles which price level is
30%-40% lower than the current purchase prices.
5. Successful training of new staff of purchasing department (2 persons).
July 2012 — Acronis
July 2014 Administrative manager
Employment in Moscow office (2 office managers in Administrative department, about 400 employees in office).
Documentation translation from English into Russian and vice versa (Agreements, Supplementary Agreements, Corporate Standards,
HR and Finance documents).
Business trips provision (visa support, hotels, tickets, transfers booking, other issues connected with business trips per
request).
Visa and travel support for oversea colleagues through local visa/travel provider and FMS.
Preparation of expense reports on business trips abroad and business trips across Russia and the CIS.
Corporate events organization (for separate departments, 10-20 people).
Assistance Sr. management team with various business tasks and projects.
Dealing with business-partners, external agencies as well as with Company line managers.
Meetings, conferences and talks preparation.
Work with primary accounting documents (invoices, bills, consignment notes, letters of attorney, agreements, inter company
reconciliations).
Standard office work (phone calls and guests reception, incoming and outcoming letters, faxing, copying).
Work on providing office with different goods(foodstuff, stationery, gifts for employees/partners).
Work with courier services, sending "difficult" freights to partners (hard disks, motherboards, etc.).
Work with 1C "HR automatic control system" (employees schedule enrolling).
September Moscow Pedagogical State University (ex. Moscow Humanitarian Pedagogical Institute)
2008 — July Teacher (Assistant Professor)
2012 Practical seminars holding in following subjects: Oral and Written Speech Practice, Communicative Course, Foreign Language.
Supervision of students project works, term papers, round work tables organization.
Drawing up educational and methodical documentation (calendar and thematic planning, rating system, textbook of methodic,
reports, power point presentations).
Supervision of teaching practice(organization and leading of opening and final conferences, interaction with educational
institutions, carrying out instructive-methodological work with students, analysis and drawing up reporting documentation).
Carrying out professional orientation work with entrants.
Work on dissertation research on a subject "Formation of students sociocultural competence of pedagogical education institutions
by means of information technologies use" in the specialty 13.00.08 – the theory and a technique of professional education.
During 1 year two candidate examinations were successfully passed: foreign language (May, 2010), history of science philosophy
(June, 2010).
September Educational center №1447 named after N.A.Ostrovskiy
2007 — June English Language Teacher
2008 Training of children of an average and the advanced school age, maintaining internal established documentation (calendar and
thematic planning, carrying out out-of-class actions (quizzes, excursions).
Education
Master’s degree
2013 Moscow Pedagogical State University (ex. Moscow Humanitarian Pedagogical Institute)
Postgraduate study (in absentia) at the chair theory and technique of professional education, Specialty 13.00.08 - theory and
technique of professional education
2009 Moscow Pedagogical State University (ex. Moscow Humanitarian Pedagogical Institute)
English philology faculty., English Teacher with second specialty as Teacher of German, an honors degree. Specialist (5 years).
Advanced training courses


Customs Specialist
ANO "TsDPO ALTA-FORUM", Specialist in customs operations, 2017 (qualification certificate)


Customs specialist (continuous education)
Foreign Economic Training Center ANO "TsDPO ALTA-FORUM", 2019 (further education)

Certification, TR TC EAC
VNIIS, Certification Specialist (qualification certificate), 2019
Languages
Fluent English
Basic German


Personal information

Name: Julia Arlamenkova
Gender: Female
Date of Birth: 10 September, 1987 (33 y.o.)
Marital Status: Married
Country of residence: Russia
Nationality: Russian
Permanent Address: Moscow, Klyazminskaya street, house 32, apartment 77
Contact details: Tel.: +7 903 243 8032; e-mail: julia.arlamenkova@gmail.com

References

References will be provided by request