Бизнес-ассистент, офис менеджер

Provide full support to the Director General;
o Time management of the DG;
o Liaison for Director, managers, staff-support cross-functionally;
o Set-up internal and external business meetings, conf /zoom calls for ext. and internal calls
o Draft letters and administrative documents;
o Process incoming/outgoing e-mail/mail, keep easily accessible files;
o Organize the travel planning for the DG, Director and Managers (air/ rw tickets, hotels)
o Support private requests of GD and family;
o Interaction with commercial and government organizations (customers, potential customers).

o Provide full support to the CEO, the Shareholder;
o Time management of the Managing Partners;
o Recruit staff for London, Moscow, Dubai offices;
o Liaison for Partners and consultants cross-functionally;
o Set-up internal and external business meetings, conf/zoom calls for London, Moscow, Dubai offices;
o Draft letters and administrative documents;
o Arrange KYC packs for Dubai, London, Russia projects;
o Process incoming/outgoing e-mail/mail, keep easily accessible files;
o Maintain client communication and solving issues for colleagues within authority delegated to me by the CEO in prolonged periods of his absence in the office;
o Organize the travel planning for the Owner (the CEO), Managing Partners (air tickets, pr jets, hotels, VIP transfers), private trips around the World;
o Support private requests;
o Interaction with commercial and government organizations (customers, potential customers).

o Liaison for Partners and consultants cross-functionally;
o Set-up ext. / internal meetings, conf/zoom calls;
o Arrange KYC packs for Russia, USA start ups;
o Optimize and manage the corporate filing system for formal correspondence
o Draft letters and administrative documents;
o Process incoming/outgoing e-mail/mail;
o Interaction with commercial and government organizations (customers, potential customers);
o Responsibilities included office space planning, maintenance and organization of new offices;
o Manage of business travel and ground transportation process including vendor selection and contract optimization;
o Coordinate and maintain office supply purchases and inventory Act liaison to office property owners in Moscow.

o Time Management of the Directors;
o Set-up internal and external business meetings, conference calls;
o Manage (record) minutes of meetings of the Top Management;
o Optimize and manage the corporate filing system for formal correspondence draft letters and administrative documents;
o Set-up internal and meetings, conference calls
o Support private requests;
o Ability to work under pressure with tough deadlines:

o Provide full support to the CEO, the Shareholder;
o Optimize and manage the corporate filing system for formal correspondence
o Time management of the President;
o Manage (record) minutes of weekly meetings of the Senior;
o Recruit, interview and hire EAs for Moscow;
o Conduct sales campaigns — Proposal support;
o Liaison for Partners, Principals and consultants cross-functionally;
o Set-up internal and external meetings, conference / video calls;
o Draft letters and administrative documents;
o Process incoming/outgoing e-mail/mail, keep easily accessible files;
o Maintain client communication and solving issues for colleagues within authority delegated to me by the CEO in prolonged periods of his absence in the office;
o Organize the travel planning for the President (the CEO);
o Interaction with commercial and government organizations (customers, potential customers);
o Manage assistants’ function — coverage, back up, team assistants;
o Organize recruiting days and trainings for Consultants and SP;
o Ability to work under pressure with tough deadlines;
o Relevant experience at the company with home / western approach;
o Recruit and organize trainings for assistants and team assistants.

o Manage of office budget and expenditures for cost containment;
o Manage business travel and ground transportation process and policies;
o Facilities management of two offices;
o Responsibilities included office space planning, facilities maintenance and organization, new offices opening, office moves;
o Develop and manage office regulation procedures;
o Procure of office supplies, furniture and vendor management, including vendor selection and contract optimization;
o Coordinate office maintenance and organization;
o Coordinate and maintain office supply purchases and inventory
o Act liaison to office property owners in Moscow;
o Coordinate work of drivers, IT-managers, cleaning personnel;
o Manage of office services including administrative assistance, couriers, assistants, team assistants (printing, printing shops and gift services);
o Optimize and manage the corporate filing system for formal correspondence
o Coordination of corporate events up to 50 people;
Recruit and organize trainings for assistants.

o Time management of the IB Dep Head;
o Set-up internal and external meetings, conference calls;
o Manage minutes of meetings of the Managing Director;
o Draft letters and administrative documents;
o Process incoming/outgoing e-mail/mail, keep easily accessible files;
o Prepare internal reports on revenue generation by the team, and other managerial accounting reports using Lotus Notes;
o Organize the travel planning for my managing director’s team, coordinate requests and workload for the drivers;
o Support private requests;
o Organize trips for clients, incl. but not limited to all the technical aspects of road shows;
o Set up one-on-one meetings with investors, conference calls, entertainment, etc.;
Responsible for CRM of the IB Department.

o Time management of the Capital Markets Head;
o Set-up internal and external meetings, conference calls;
o Organize the travel planning for the Managing Partner (air tickets, pr jets, hotels, VIP transfers), private trips around the World;
o Support private requests;
o Manage minutes of meetings of the Department;
o Draft letters and administrative documents;
o Process incoming/outgoing e-mail/mail ;
o Keep easily accessible files;
o Maintain client communication;
o Prepare internal reports on revenue generation by the team and other managerial accounting reports using Lotus Notes;
o Organize the travel planning for Managing Director’ team, coordinate requests and workload for the drivers;
o Support offices in Moscow, UK and the US;
o Set up one-on-one meetings and conference calls with investors, entertainment, etc.;
o Write press overview on requested subjects;
o Maintain the client database and timely prepare corporate presents for clients;
o Use Bloomberg to immediately supply clients with most recent market data upon their request: quotations, identity of investors in certain transactions, etc.;
o Responsible for CRM of the Capital Markets.

o Time management of the CFO Moscow Office;
o Set-up internal and external meetings, conference calls;
o Draft letters and administrative documents;
o Process incoming/outgoing e-mail/mail Organize the travel planning for the CFO;
o Organize the travel planning for the CFO (air tickets, pr jets, hotels, VIP transfers), private trips around the World;
o Support private requests;
o Admin support Moscow Office;
o Organize trips for clients of the Finance department, one–on-one meetings and conference calls.