HR - специалист

Maintains Retain database:
- accurately inputs data on a day-to-day basis (“book person” request, ACCA, trainings)
- data reports upon request (export from retain)
Assists Staff Administrator:
- monitors timely completion of timesheets for the department employees
-organizes social events / parties
- creates appraisal forms, monitor it and other performance management records in the Career Model database, chaises people on timely completion (sends reminders)
makes all necessary arrangements for department meetings, including promotion session, and training events, if required (book room, order laptop, some logistics)
- help managers in conflict solving process.
- finding and offering different options if possible
Provides an administration support:
- collects and records personnel data in the related database
- keeps information displayed on the board up-to-date by SA request
- space management: lockers/phones/mail-slots – keeps in order, organizes for newjoiners
- clean desk policy – cooperates with Admin
- helps Recruitment in organizing interviews: finding managers for interviewing candidates

- Working with internal mail system
- Customs operation (preparing documents, monitoring changes in legislation)
- Answering telephones and follow through any queries
- Working with courier services (DHL, UPS, etc) and Russian Post
- Devising and maintaining office systems, including data management and filing
- Providing administrative support

- Organization of the reception of visitors
- Producing documents, briefing papers, reports and presentations;
- Preparation of meetings and planning conferences;
- Dealing with incoming email, faxes and post, often corresponding on behalf of their manager;
- Booking taxi and preparation of business-trips;
- Managing business schedules

- Work with students and faculty of the Institute
- Maintain databases, using the program "1C"
- Answering the telephone and taking messages
- Work with correspondence flows and assistance in preparation of internal documents as required by specific internal procedures, including business issues